Standroom
Exhibition stand builders for a design you already have
Maybe the stand was designed by another agency, or by your own team, or it is last year's design going to a new show. You need someone to make it properly and have it standing when the hall opens. That is this service.
Working from your drawings
A design drawing and a drawing you can make from are different documents. We take what you have, redraw it for making, and go through it against the organiser's manual for your show. Anything that will not pass, such as a wall that crosses a neighbour's sightline or a bulkhead over the height limit, gets raised with you straight away with a way round it. Fixing it on the drawing takes a day.
If you want to see the stand before it is made, we can render it from those drawings in your plot, so everyone signs off the same picture.
Finishes get the same check. A high-gloss wall that marks the first time a crate touches it, or a painted surface that needs two days to cure inside a three-day build-up, will look worse on the morning than the design promised. Where a specified finish will not survive the programme, we show you the alternative in the render and you choose.
Build-up, show days and breakdown
Build-up and breakdown windows are fixed by the venue and enforced. Space-only stands get the earlier and longer slots, overnight working is commonly banned, and extra hours are hard to get once you are on site. A stand that needs one more night than the window allows is a stand that opens unfinished.
So the build is planned backwards from the window. Panels are made to be assembled in a set order, the crew knows the sequence before arriving, and the people putting it up are the people who made it. As your contractor we own the RAMS for build and breakdown. You own safety during the open days.
Getting it to the hall
Late stands usually come down to logistics: a delivery at the wrong door, a missed slot at the loading bay, paperwork nobody checked. We confirm access times, the right entrance and every document the venue needs in writing before show week, and plan deliveries against the organiser's timetable.
If a load does go astray, the first call is to venue management, because they know where misdirected freight tends to end up in their halls, and the second is a trace with the carrier. Having the paperwork already confirmed in writing makes both calls much shorter.
Breakdown night
Breakdown windows are as strict as build-up and usually shorter. The stand comes down in the reverse of the order it went up, gets packed so it can be used again if that is the plan, and the plot is left clear by the time the organiser asks. Anything left behind tends to come back as a charge.
What helps us most
The design files, your stand plan with its plot number, the organiser's manual and the submission deadlines. With those we can tell you quickly whether the design will go up as drawn, what it will take to build, and when we would need a decision to hold the date.
About exhibition stand build & install
Will you build an exhibition stand another agency designed?
Yes. We redraw the design for making, check it against your show's rules and flag anything the hall would refuse before any material is cut. The agency keeps its design credit. Your stand gets made and installed by one team that is accountable for it standing on time.
What do stand builders need from the organiser's exhibitor manual?
The height limit for your hall, the sightline and open-side rules, structural approval thresholds and deadlines, build-up and breakdown times, electrical ordering dates and the RAMS submission route. Every show sets its own, even within the same venue, so a builder should read the manual for your show and not rely on the last one.
Who is responsible for the stand during the open days of a show?
The exhibitor is responsible for safety on the stand while the show is open, including how staff and visitors use it. The contractor is responsible during build-up and breakdown. It is worth agreeing before the show who you call if something on the stand needs attention during open hours.
Send us the organiser's manual and your plot number.
A floor plan with the plot marked helps too. The reply comes from someone who has read the manual before answering.
info@stillroomcreative.com